Rollout plan
Set up accounts → test a day → invite a group.
For rollout planning. Open a step to walk through it.
1 · Set up the first accounts
Setup 1 of 3
Illustrative setup screens. They do not confirm delivery, verification, or access.
Prepare
Collect a small roster
Record name, intended role, organization/region/team, invitation email, and explicit guardian-player links through the approved secure process.
Look for: duplicates and the smallest required scope. A roster row does not grant access.
Verify
Confirm the private invitation
Each person opens their own newest verification email, verifies the address, and chooses their own password.
Look for: the intended email and role. Never share passwords or private invitation links.
Current app · sample data
Confirm
Check each account’s access
Start with one administrator, coach, guardian, and player. Sign in, then use the real Check access control.
Look for: server-confirmed access and denial of unrelated records.
Setup walkthrough viewed. No invitation or account was created.
2 · Test a complete day
Test 1 of 3
Current app screenshots use isolated sample data. Your test must use the intended account.
Current app · sample data
Plan
Save one planned session
Choose the week, add a session in Weekly Board, select drills if useful, and save.
Look for: the intended date, tool, status, and account-save confirmation.
Current app · sample data
Record
Complete one Check-In
Mark the planned item, save a dated note, and use optional grading only if useful.
Look for: accurate Done/Missed state and explicit note Save.
Current app · sample data
Return
Prove the saved work returns
Refresh, sign out, sign back in, and verify the same plan and note. Then check the same account on a second device.
Current limit: custom drills remain browser-local and outside regular Calendar JSON backup.
Day-test walkthrough viewed. No save or sync was confirmed by this guide.
3 · Invite the first 100
Invite 1 of 3
Planning sequence only. This page does not send invitations or activate roles.
Current app · sample data
Approve
Approve the tested roster
Check duplicates, team/scope assignments, guardian links, and the tested role matrix before sending.
Current limit: bulk roster import and the complete role hierarchy are unfinished.
Batch
Send manageable groups
Track invited → delivered → verified → password set → signed in → first saved plan.
Look for: failures and reset demand before using the remaining email allowance.
Current app · sample data
Expand
Grow only after checks pass
Review support issues, denied access, and failed saves with the first group before inviting more.
Keep: the previous working build, recovery records, and a clear stop condition.
Invitation walkthrough viewed. No message was sent.
More rollout information
See drills and links being added
Planned admin feature: an activity feed showing who added a drill or link, its tool, description and time. Access must follow the player, team and region permissions.
Today, custom drills and links are saved locally for the current browser account. They do not yet appear in a shared administrator feed. This needs server saving and permission checks before rollout.
What runs the Calendar?
Cloudflare hosts the app and account services. Its D1 databases hold server records. Resend delivers invitation and password emails. GoDaddy manages the existing trosky247.com domain.
Official account emails use accounts@mail.trosky247.com. The app currently opens on the calendar-signin-pilot.sixth-tool-calendar.pages.dev address.
No Google account or Google Drive connection is required. Local browser storage and signed-in account storage are different; check the save status before assuming another device has the same data.
What does it cost?
The workspace was last checked September 28 on the $0/month transactional plan: 3,000 emails monthly and a 100-per-day sending limit. With two setup emails each, 100 people need about 200 sends, plus retries and resets.
Cloudflare Workers has a free tier; its paid plan starts at $5/month plus usage. The current Cloudflare invoice and GoDaddy renewal charge still need confirmation. These are service costs, not a charge per player.
No paid upgrade has been approved or purchased in this update. Video hosting is a separate decision.
Weeks and seasons
Weeks run Monday–Sunday. Spring: March–May. Summer: June–August. Fall: September–November. Winter: December–February. The picker groups weeks by the season containing Thursday, so a week is never split.
Demo weeks include today, the current week, three previous weeks and two upcoming weeks. Regional administrators will be able to adjust their own season dates within approved limits. This permission and date editor are still planned; changing a season must not move saved activities to different dates.
Keep the previous Calendar safe
AV7.54 remains available. Keep the exact 8.x link people used until its version and their saved data are confirmed. Export a JSON backup from that original browser before moving to a different app address. Do not assume switching links transfers local data.
Sign-in: what happens next?
Invitation → verify email → choose password → sign in → confirm account save → check assigned access.
Open the six-step walkthrough · Download the printable packet